Registration Management


HOT Events offer the support of a comprehensive event registration management service, saving you valuable time at point of registration and providing efficient administration of a conference.

Each conference event is personalised to collect specific data relating to your conference, efficiently permitting on-line internet registration through a secure site.

  • Customised and user friendly online registration forms
  • Instant response to provide the delegate their registration details, invoice, itinerary and receipts
  • Branded to conference theme, colours, company logo and sponsors’ logos
  • Coordination of name badge printing and distribution
  • Safe-site for credit card processing
  • Real-time reporting of numbers, accounts etc
  • Management of contracted accommodation inventory
  • Management of workshop registrations, transfers, functions, sightseeing and flight reservations
  • Collection of essential information – diet, medical, emergency contacts ‚Äì even clothing sizes
  • Table allocation management for dining events
  • Reports formatted for uncomplicated communication with venues and supplier
  • Efficient post event reconciliation
  • Dedicated registration support for exhibitors, speakers, sponsors
  • Collation of abstracts and posters

Support is on hand through the experienced HOT Events team, who are committed to ensuring your event is successful, and available to assist with any enquiries and provide expert advice.  

HOT Events operations are supported by best-practice travel agency management systems, with IATA license.